If the best way to a man’s heart is through his stomach, then the best way to a business owner’s heart is through their email address. You wouldn’t show up at an important meeting with your boss without looking professional, right? Well, the same goes for your emails. When you send out emails from your business account, it shows prospective clients and suppliers that you take your business seriously. Here are some tips on how to create a professional email address for your company.
Set up a business email address
If you’re not a fan of Gmail or Outlook, there are other options. You can use a service like Zoho, which gives you your own custom domain name and email address. It also includes other helpful features like calendars and cloud storage—all for $5 per month.
Obviously, this route saves money over the long run since you won’t have to worry about paying for an email service every year or two. But it does mean that you’ll have to pay up front for the initial signup fee (which ranges from $5-$25 depending on the plan).
Create a professional address
The first step to creating a professional email address for your business is finding an email service provider. This will be the provider that you use to send and receive emails from, so it’s important to choose one that works for your needs.
There are many different types of providers, and each one has different features. Most providers offer several storage options and have some kind of spam filter in place to keep unwanted messages out of your inbox. You should also consider how much storage space you need and whether or not there is any cost associated with upgrading if necessary.
Once you’ve decided on an email service provider, create an account with them using the name of your business followed by “.com” (for example: PulmonologistEmailList@gmail). This will allow customers looking for information about pulmonologist Email List to easily find information about yours specifically by searching through their search engine results page (SERP). Adopting a catchy domain name in this manner helps make it clear exactly who they’re dealing with when they click through on those results—which can lead directly into sales conversions!
Use your business name
As a business owner, you should use an email address that reflects your company’s name. For example, if your company is called “Best Bar in Town,” then it would make sense for you to have an email address that reads something like bestbarintown@gmail.com or info@bestbarintown.com. This helps customers associate the email with your business and makes sure they don’t mistake it for spam or something else that might not be related to your organization. If you want to personalize things even further, consider using your own name as an alternative: ashley@bestbarintown.com would still get across the message that this is where Ashley works!
You should also make sure all emails coming from your company (whether they’re automated newsletters or messages from staffers) come from the same address—this consistency will help keep customers engaged and prevent them from feeling confused when receiving messages from different employees at different times of day/week/year.*In addition,*using this format will ensure everyone on staff knows what kind of reply-to line goes onto any outgoing message so there aren’t any mistakes when replying back directly later on down the road after a few months have passed since first sending out initial correspondence about opening hours being extended until midnight during holidays.
Choose an email service provider
Email service providers offer a variety of features and services. Some offer sophisticated systems for managing your email messages and folders, while others have fewer management tools. But all providers have at least some kind of security in place to keep your information safe from intruders or hackers.
Email service providers are also categorized by their focus on business or personal clients. A business-focused provider may be better equipped to handle heavy volumes of emails, which could help you save time if you send a lot of correspondence regularly.
Forward it to an existing account you check often
You can use an existing email account for your business, or set up a new one. If you have a Gmail account, forward it to that. If not, consider setting up an account with Mailchimp and then forward that to where you send all of your personal emails (whether it’s an existing account or one you just created).
When setting up the forwarding address in Mailchimp:
- First choose whether or not to create a new list (we recommend creating one if this is your first time).
- Then select “Forwarding addresses” from the drop-down menu at top left. Enter your old email address and click next at bottom right when finished. Your old address will be added as an “Award-winning Marketing” list under Lists on left navigation bar in red text with no name beside it yet
Select that list and click “Create List” at bottom right. Enter a name for the new list (we suggest something like “Award-winning Marketing”). Then click “Create List” again at bottom right.
Monitor your messages
- Email filtering is a great way to decide what goes straight into your inbox and what gets thrown in the trash. It’s also important for making sure that messages from your customers are handled properly.
- To set up a spam filter:
- Go to Settings > Mail, Contacts, Calendars > Filters & Blocked Addresses.
- Click Create New Filter.
- In the To section, choose the conditions for the email you want to filter out (for example, if it’s from someone you don’t know). Then choose where you want those emails sent (to Trash or another folder). If it’s not clear how much of this process works in practice, try following along with our tutorial video below!
If you’re not sure how to set up a spam filter, follow along with our tutorial video below!
Management of patient information has long been a challenge for the healthcare industry. With the help of best practice guidelines and innovative technological solutions, this challenge is becoming less daunting.
- Why should you have a professional email address?
Your business needs a professional, branded email address. In an age where it’s more important than ever for businesses to stand out in their industry and be on the cutting edge of technology, having a non-professional email address is like showing up to your job in sweatpants. You look unprofessional and out of touch — no one wants that image! A professional email addresses will help people recognize you as an established entity and not just some random Joe Schmo trying to make money off the internet.
- What if I already have an existing email address?
If you already have an existing personal or corporate digital mailbox through an ISP (i.e., Comcast), then there are two options:
1) transfer over all emails from your current account into the new one
2) keep both accounts open and forward all emails sent directly to either account into each other using forwarding rules or filters within each provider’s settings page.
Conclusion
And there you have it! A quick and easy guide to creating a professional email address for your business. If you decide to go with an email service provider, make sure that they offer an app for mobile devices as well. You’ll want to be able to check messages from anywhere, anytime—and not just on your laptop or desktop computer.
Author Bio
David Henson is a digital marketing strategist who has worked with Healthcare Mailing for over 5 years. Healthcare Mailing is a company that provides businesses with data on key decision-makers in the healthcare sector. David has played a vital role in researching the B2B market and has contributed immensely to the company’s growth.
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